Under the Small-scale Renewable Energy Scheme, all signed compliance statements, forms, certificates, reports, photos and invoices must be retained for a minimum period of five years after certificates are created.
Registered agents, who have had the right to create small-scale technology certificates (STCs) assigned to them by system owners, must provide certain documentation when claiming STCs. The Clean Energy Regulator may request these documents at any time to prove that the system was eligible for STCs.
Registered agents should customise their own combined STC assignment forms and written compliance statements to incorporate additional explanatory text, company logos and other features.
Individuals and small businesses who wish to claim STCs without assigning the right to a registered agent, will have different document requirements to those set out below. See document requirements for system owners claiming STCs for more information.
Documents required for small generation units (solar panel, wind, hydro) include:
Please note that documents can be uploaded into the REC Registry at the time of submitting your application using the document upload functionality. This reduces the need to contact us throughout the STC claim process and can potentially expedite the assessment process. Applications may be failed if you are unable to provide additional information to support your claim for STCs.
If the owner of the solar water heater or air source heat pump has elected to assign the right to create STCs, the Clean Energy Regulator may request you submit a documentasset:CER-RET-016 Small-scale technology certificate assignment form and commissioning or compliance certificate to verify the system's installation.
For solar water heaters with a capacity greater than 700 L, you must also provide:
All paperwork must be completed and signed before creating STCs. The Clean Energy Regulator may request this paperwork and any additional information requests (e.g. photographs of solar panel serial numbers and/or verification they are eligible for STCs) at any time during the STC audit and validation process.
All supporting documentation including statutory declarations must be provided to the Clean Energy Regulator on our request or during the registration of STCs via REC Registry. A document upload function within the online form is available for small generation units. This is currently not available for solar water heaters and air source heat pumps.
If you have any questions about completing the required documentation, please email firstname.lastname@example.org.
The documents outlined on this page are designed to assist you to ensure you have collected all the necessary information to create STCs under the Renewable Energy (Electricity) Act 2000 and the Renewable Energy (Electricity) Regulations 2001.
Agents creating STCs should obtain all documentation they believe is relevant for supporting the eligibility of the system and STC claim. In addition to the documents listed above, this may include invoices, rates notices (to establish the correct address) or contract information.
The Clean Energy Regulator expects agents to perform their own due diligence checks in addition to collecting the required documentation. Agents are expected to make their own business decisions regarding the level of risk they may have and how they wish to manage that risk including according to their STC claim activities and volume. For example, relying solely on documentation to verify the eligibility of the system may not be sufficient to confirm the authenticity of installer declarations regarding their accreditation and presence at the site during installation. Additional checks (such as contacting the installer directly) should form part of agent processes to be assured of the reliability of information submitted in STC claims. Additional checks to ensure the reliability of information also informs our understanding of an agent’s risk management and compliance processes and their fitness to participate in the scheme.
Failure to provide required documentation and/or additional information supporting eligibility requirements may result in:
If you suspect issues with fraud or compliance, please email email@example.com or phone 1300 553 542.
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