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Document requirements for small-scale system installations

14 May 2015

Under the Small-scale Renewable Energy Scheme, all signed compliance statements, forms, certificates, reports, photos and invoices must be retained for a minimum period of five years after certificates are created.

The Clean Energy Regulator may request these documents at any time to prove that the system was eligible for small-scale technology certificates.

Registered agents should customise their own combined small-scale technology certificate assignment forms and written compliance statements to incorporate additional explanatory text, company logos and other features.

Documents for small generation units

Documents required for small generation units (solar panel, wind, hydro) include:

Documents for solar water heaters or air source heat pumps

If the owner of the solar water heater or air source heat pump has elected to assign the right to create the systems' certificates, the Clean Energy Regulator may request you submit a documentasset:CER-RET-016 Small-scale technology certificate assignment form and commissioning or compliance certificate to verify the system's installation.

For solar water heaters with a capacity greater than 700 L, you must also provide:

Submitting your documents

All paperwork must be completed and signed before creating small-scale technology certificates. The Clean Energy Regulator may request this paperwork at any time during the small-scale technology certificate audit and validation process.

All statutory declarations must be provided to the Clean Energy Regulator immediately after small-scale technology certificates are created in the REC Registry.  Please note your statutory declaration email in the 'additional system information' field of your online application.

To submit statutory declarations, scan the signed documents and email retstatdec@cleanenergyregulator.gov.au. In the subject field of your email, please include the system(s) accreditation code.

If you have any questions about completing the required documentation, please email deemedunits@cleanenergyregulator.gov.au.

Failure to complete all documentation

The documents outlined on this page are designed to assist you to ensure you have collected all the necessary information to create small-scale technology certificates under the Renewable Energy (Electricity) Act 2000  and the Renewable Energy (Electricity) Regulations 2001.

Failure to complete the documentation on this page may result in:

  • small-scale technology certificates being failed and unable to be traded or sold in the market
  • a warning issued and further education in response to first or minor offences
  • suspension from participating in the scheme for ongoing or serious offences, and
  • civil or criminal prosecution, if required.

If you suspect issues with fraud or compliance, please email fraud@cleanenergyregulator.gov.au or phone 1300 553 542.

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