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Appendix A: List of requirements

​Part of reportDescriptionRequirementPage
Letter of transmittalA copy of the letter of transmittal signed and dated by the accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report.Mandatory Letter of transmittal
Aids to accessTable of contents.Mandatory Table of contents
Alphabetical index.Mandatory

Documentasset:Annual Report 2016–17 (see pages 179-185)

Glossary, abbreviations and acronyms.Mandatory Glossary, abbreviations and acronyms
List of requirements.Mandatory List of requirements
Details of contact officer.Mandatory

Documentasset:Annual Report 2016–17 (see back cover)

Entity’s website address.Mandatory

Documentasset:Annual Report 2016–17 (see back cover)

Electronic address of report.MandatoryBack cover
Review by the accountable authorityA review by the accountable authority of the entity. Mandatory Chair's Foreword
Overview of entityA description of the role and functions of the entity.Mandatory Role and functions
A description of the organisational structure of the entity.Mandatory Organisation structure, Structure
A description of the outcomes and programs administered by the entity.Mandatory Outcome and program structure in 2016–17
A description of the purposes of the entity as included in the corporate plan.Mandatory Role and functions
An outline of the structure of the portfolio of the entity.Portfolio departments–MandatoryN/A
Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change.Mandatory Portfolio budget statements
Report on performance Annual performance statements  Annual performance statement
Annual performance statement in accordance with paragraph 39(1)(b) of the Act and section 16F of the PGPA Rule. Mandatory Introductory statement
Report on financial performance  Finances
Report on performanceA discussion and analysis of the entity’s financial performance.Mandatory Finances
A table summarising the total resources and total payments of the entity.Mandatory Appendix H: Agency Resource Statement
If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity’s future operation or financial results.Mandatory Finances
Management and accountability Corporate governance  Corporate governance, Appendix F: Governance structure
Information on compliance with section 10 (fraud systems).Mandatory Compliance-approach
A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared.Mandatory Letter of transmittal
A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place.Mandatory Letter of transmittal
A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity.Mandatory Letter of transmittal
An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance.Mandatory Corporate governance
A statement of significant issues reported to the Minister under paragraph 19(1)(e) of the Act that relates to non-compliance with Finance law and action taken to remedy non-compliance.If applicable, MandatoryN/A
External scrutiny  External scrutiny
Information on significant developments in external scrutiny and entity’s response to the scrutiny.Mandatory External scrutiny
Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity.If applicable, Mandatory External scrutiny
Information on any reports by the Auditor-General (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman.If applicable, Mandatory External scrutiny
Information on any capability reviews on the entity that were released during the period.If applicable, MandatoryN/A
Management of human resources  Management of human resources
Assessment of the entity’s effectiveness in managing and developing human resources to achieve entity objectives.Mandatory Management of human resources
Statistics on the entity’s APS employees on an ongoing and non-ongoing basis, including the following:

 

  • statistics on staffing classification level
  • statistics on full-time employees
  • statistics on part-time employees
  • statistics on gender
  • statistics on staff location, and
  • statistics on employees who identify as Indigenous.
Mandatory Appendix G: Workforce profile
Information on any enterprise agreements, individual flexibility arrangements, Australian Workplace Agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999. Mandatory Employment-conditions
Information on the number of SES and non-SES employees covered by agreements etc. identified in paragraph 17AG(4)(c).Mandatory Employment-conditions, Appendix G: Workforce profile
The salary ranges available for APS employees by classification level. Mandatory Appendix G: Workforce profile
A description of non-salary benefits provided to employees.Mandatory Employment-conditions
Information on the number of employees at each classification level who receive performance pay.If applicable, Mandatory Employment-conditions
Information on the average amount of performance payment, and range of such payments, at each classification level.If applicable, MandatoryN/A
Information on aggregate amounts of performance payments.If applicable, MandatoryN/A
Assets managementAn assessment of effectiveness of assets management where asset management is a significant part of the entity’s activities.Mandatory Asset management
PurchasingAn assessment of entity performance against the Commonwealth Procurement Rules. Mandatory Purchasing and procurement
ConsultantsA summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). Mandatory Consultants
A statement that ‘During [reporting period], [specific number] new consultancy contracts were entered into involving total actual expenditure of $[specific million]. In addition, [specific number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specific million]’.Mandatory Consultants
A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were engaged.Mandatory Consultants
A statement that ‘Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website’.Mandatory Consultants
Australian National Audit Office Access ClausesIf an entity entered into a contract with a value of more than $100,000 (inclusive of GST) and the contract did not provide the Auditor-General with access to the contractor’s premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract.If applicable, Mandatory Australian National Audit Office access clauses
Exempt contractsIf an entity entered into a contract or there is a standing offer with a value greater than $10 000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOI Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters. If applicable Mandatory Exempt contracts
Small businessA statement that ‘[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance’s website’. Mandatory Procurement initiatives to support small business
An outline of the ways in which the procurement practices of the entity support small and medium enterprises.Mandatory Procurement initiatives to support small business
If the entity is considered by the Department administered by the Finance Minister as material in nature–a statement that ‘[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website’.If applicable, Mandatory Procurement initiatives to support small business
Financial statementsInclusion of the annual financial statements in accordance with subsection 43(4) of the Act.Mandatory Financial statements
Other mandatory informationIf the entity conducted advertising campaigns, a statement that ‘During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity’s website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance’s website’. If applicable, MandatoryN/A
If the entity did not conduct advertising campaigns, a statement to that effect. If applicable, Mandatory Advertising and market research
A statement that ‘Information on grants awarded to [name of entity] during [reporting period] is available at [address of entity’s website]’. If applicable, Mandatory Grants programs
Outline of mechanisms of disability reporting, including reference to website for further information.Mandatory Disability reporting
Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of FOI Act can be found. Mandatory Information Publication Scheme
Correction of material errors in previous annual report.If applicable, MandatoryN/A
Information required by other legislation.Mandatory Appendix B: Other mandatory reporting

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