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Information Publication Plan

04 April 2017

Introduction

The Clean Energy Regulator is subject to the Freedom of Information Act 1982 (FOI Act) and is obliged to comply with the requirements of the Information Publication Scheme (IPS). This informati​on publication plan describes how the agency proposes to do this, as required by section 8(1) of the FOI Act.

The Clean Energy Regulator will continue to build and foster a culture of proactive disclosure of information which will underpin the successful implementation and administration of the IPS. This practice recognises that public sector information is a national resource managed for public purposes and aligns with the agency’s commitment to using engagement, education and support to facilitate compliance with our schemes.

Purpose

The purpose of the information publication plan is to describe how the Clean Energy Regulator will comply with the requirements of the IPS. It is intended to:

  • assist with agency planning and producing material for the IPS, and
  • list which information the agency intends to publish, how that information will be published and how it will comply with the IPS requirements.

Objectives

The objectives of this plan are to outline appropriate processes and procedures to:

  • manage information captured by the IPS
  • be proactive in identifying and publishing all information required to be published
  • be proactive in identifying and publishing any optional information to be published
  • regularly review and ensure that information published under the IPS is accurate, up to date and complete
  • ensure that information published under the IPS is easily discoverable, understandable, machine-readable, re-useable and transformable
  • ensure satisfactory conformance with the Web Content Accessibility Guidelines
  • measure the success of the agency’s IPS contribution by reference to any feedback and compliance review processes, and
  • adopt best practice initiatives in implementing and administering the IPS.

Establishing and administering the Clean Energy Regulator’s contribution

The Chief Executive Officer of the Clean Energy Regulator has designated the agency's General Counsel as the senior officer responsible for leading the agency's compliance with the IPS. As part of managing the ongoing administration of the IPS information holdings, the agency will be proactive in developing a range of documents and tools to ensure compliance with the IPS.

The Clean Energy Regulator will engage with relevant Australian Government entities with a view to adopting best practice in the administration of the IPS.

The Clean Energy Regulator invites members of the public to contact us with comments on the IPS information holdings, particularly where documents are found not to be discoverable, understandable or machine-readable. The agency will publish a feedback form on the IPS section of the website inviting users' comments.

The FOI Coordinator will arrange for the Clean Energy Regulator's IPS documents, which are not available on the Clean Energy Regulator's website, to be made available upon request.

A document may be requested by sending an email to foi@cleanenergyregulator.gov.au or sending a short letter to GPO Box 621 Canberra, ACT 2601.

The Clean Energy Regulator may charge a person for accessing any IPS document which is impractical to publish online, but will do so:

  • at the lowest reasonable cost, and
  • to reimburse the agency for the costs of reproducing the document.

Information architecture

The information for the Clean Energy Regulator's IPS entry is published on the Clean Energy Regulator website under the following headings:

  • Information puation plan
  • Who we are
  • What we do
  • Our reports and responses to Parliament
  • Routinely requested information and disclosure log
  • Conation arrangements
  • Contact us
  • Our priorities
  • Our finances
  • Our lists
  • Our submissions
  • Our Policies

To ensure that the IPS information is easily discoverable, understandable and machine-readable, the Clean Energy Regulator will:

  • promote the IPS link on the homepage of the Clean Energy Regulator website
  • publish an IPS icon on the FOI section of its website
  • design and publish an IPS entry point on its website
  • wherever possible, provide online content in a format that can be searched, copied and transformed
  • publish a sitemap for its website to help individuals identify the location of information published
  • provide a search function for its website
  • establish links on its website to this information publication plan, and
  • seek and respond to community feedback about whether the IPS information is easily discoverable, understandable and machine-readable.

The Clean Energy Regulator will publish links to documents included in its IPS entry in the IPS section of its website and provide details of how copies of those documents may be obtained.

The Clean Energy Regulator, as far as possible, will make its IPS information holdings available for reuse on open licensing terms.

Mandatory publishing categories

Who we are

Details about the organisational structure of the Clean Energy Regulator can be found on the Corporate structure page of the Clean Energy Regulator's website. Details about employment arrangements can be found on the Work for us page and information about statutory appointments can be found on the Accountability and reporting page.

For statutory appointees, the Clean Energy Regulator publishes on the Chair and members page of the website the name of the person appointed, the length or term of appointment, the position to which the person is appointed (and particulars of the position) and the provision of the legislation under which the person is appointed

What we do

The What we do section of the website includes information about the Clean Energy Regulator's role in administering the Emissions Reduction Fund, the National Greenhouse and Energy Reporting scheme the Renewable Energy Target and the Safeguard Mechanism. It contains an outline of the Regulator's decision-making and other functions and powers, as well as any rules, guidelines, practices and precedents relating to the exercise of those functions and powers.

Operational information

Operational information is information created by the agency to assist the agency to perform or exercise its functions or powers in making decisions or recommendations which affect members of the public (or any particular person or entity, or class of persons or entities), such as checklists and standard operating procedures.

The Contact us page contains contact information for the FOI unit from whom a copy of any of the listed documents can be requested.

Our reports and responses to Parliament

The Parliamentary and statutory reporting section of the website includes the full text of the Clean Energy Regulator's annual reports tabled in Parliament, senate reports and expenditure on legal services.

Routinely requested information and disclosure log

Under section 11(C) of the FOI Act, the Clean Energy Regulator is required to publish information released under the access provisions of the FOI Act in its FOI disclosure log, subject to certain exceptions.

Exceptions include the publication of:

  • personal information about any person if publication of that information would be 'unreasonable'
  • information about the business, commercial, financial or professional affairs of any person if publication of that information would be 'unreasonable'
  • other information covered by a determination made by the Australian Information Commissioner if publication of that information would be 'unreasonable', and
  • any information if it is not reasonably practicable to publish because of the extent of modifications that would need to be made to delete the information listed in the above dot points.
  • In addition, the Clean Energy Regulator will publish any routinely requested information to which the agency gives access in response to FOI requests. These documents will be clearly identified in the disclosure log.

Consultation

Consultation includes information about how and to whom a comment may be submitted by members of the public. The consultation process will be set out on a case-by-case basis.

Contact us

The Contact us section of the website includes the telephone number and email address for the FOI Unit, who can be contacted about access to the Clean Energy Regulator's information or documents under the FOI Act. A generic email address and phone number have been established for this purpose, which will not change with staff movements or absence.

Our priorities

The Accountability and reporting page on the website includes current corporate plans, assessments and reviews.

Our finances

The Accountability and reporting page on the website includes the Clean Energy Regulator's budget and financial information, procurement procedures, tendering and contracts.

Our lists

The Parliamentary and statutory reporting page on the website includes agency contracts, grants and appointments.

Our Submissions

The Parliamentary and statutory reporting page on the website includes submissions made by the Clean Energy Regulator to Parliamentary committees.

Our Policies

The Policies and publications page on the website includes the Clean Energy Regulator's Enterprise agreement, corporate publications, Service charter and a number of policies such as the Complaints handling policy.

Other publications not covered by these headings such as fact sheets, speeches and guidelines can be found under Operational information and on the agency website.

IPS compliance review

The Clean Energy Regulator will review its compliance with the I​PS annually and the operation of its IPS every five years, in accordance with guidelines issued by the Information Commissioner. Should reviews be required more frequently the Clean Energy Regulator will undertake them as required.

The Clean Energy Regulator will consider the following in measuring its IPS performance:

  • Has the agency published a comprehensive Information publication plan?
  • Are the appropriate governance mechanisms in place to meet IPS obligations, including a robust information management framework?
  • Has the agency audited its document holdings to decide what information must be published under s8(2) and information that can be published under s8(4)?
  • Has the agency taken the necessary steps to ensure that the information in its IPS entry is easily discoverable and accessible?
  • Does the agency have appropriate systems and resources in place to monitor and review IPS compliance?

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